TAILOR-MADE CONFERENCE PREPARATION
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Conferences, congresses, external meetings, kick-off meetings, seminars - all these terms mean a long preparation, a large number of guests and a wide portfolio of suppliers.
CONFERENCE DATE
Make sure you select the date of your conference well in advance (at least 6-12 months). In general, the more importance you attach to your conference and the more guests you expect, the more preparation time you will need.
NUMBER OF CONFERENCE GUESTS
Another key issue is the number of invited guests of the conference participants, VIP guests, VIP management, celebrities. The number of guests is a key factor influencing the provision of a suitable conference / congress facility or hotel.
LOCATION OR THE PLACE OF CONFERENCE
As the sponsor or organizer of the corporate conference, it may be an important question where the guests will come from or arrive at the conference. With a simple analysis you will find a suitable location and venue from which all invited guests will be delighted.
You can also ask yourself what you would like to offer to the invited conference guests beyond the official conference program - should these be cultural or urban experiences or conversations in a beautiful natural environment with peaceful accompanying outdoor? It really depends only on you and the nature of the planned conference.
CONFERENCE PROGRAM AND TECHNICAL ASSURANCE
The program of the conference, its significance and concept put different demands on the provision of audiovisual equipment and the adaptation of the main conference hall. In today's modern times, a large frontal screen for presentations and conference sound is a bare foundation that is not enough for many corporate events.
Today, the sound industry and, above all, the “lighting industry” has an incredible number of spot, laser, model lights that are fitted with fully programmable “smart” heads. Also, the possibilities of programmable high-power lasers that draw and tell the whole story are almost endless, influenced only by your imagination and sometimes financial budget.
Another trend is full-area effect or content projections, where the entire perimeter of the hall is one large projection screen, powerful projectors communicate with each other and create a 360 ° projection. It is also possible to combine double projections on semipermeable screens to create a 3D effect.
AND NOW FOR THE CONFERENCE PROGRAM. A company that invests considerable resources in the upcoming corporate conference wants to communicate the main content in the first place. For the speaker, there is nothing worse than a sleepy or even bored audience. In addition to the content of the corporate message, think primarily of the listener, their vigilance and entertainment, and especially the so-called WOW effect. Add programmatic content blocks to your corporate conference with entertaining input from actors, acrobats of artists, or unusual musical performances, picture or light effects. Simply put - be imaginative and think of your guests.
ACTIVE INVOLVEMENT OF GUESTS IN CONFERENCE - CONFERENCE APPLICATIONS
What can we imagine today under this cliché? First of all, it is a discussion with the speaker or so-called LISTENING QUESTIONS. You may mention that guests are shy to address their questions in public, so there is a special conference application for mobile phones that you can simply type in your question, a note. The speaker can respond almost immediately and it is up to the organizers whether or not to publish the query stream. The app also allows voting, polling, sorting topics by popularity, etc.
CATERING FOR YOUR CONFERENCE
It is important to realize that quality refreshments throughout your conference is the key to success.
Unfortunately it is! No matter how well organized a company event without providing basic physical needs, which means a lot of tasty and imaginative food and drink, comfortable accommodation and a peaceful sleep environment, it will not have the desired success, or positive evaluation.
Another characteristic of exceptional catering at company conferences and congresses is its financial cost. When planning your conference, be aware of this fact and do not worry - exceptional catering means a satisfied guest and thus a positive impression of the whole event!
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